MyImpact AI

MYIMPACT AI / ADVISORY & DIGITAL SYSTEMS

Monitoring, evaluation and field-data workflows

Good monitoring helps a team decide what needs attention. MyImpact AI works with NGOs and programme teams on practical ways to collect, review and use field information—from indicator tracking and dashboards to issue escalation and programme reporting.

For M&E officers, field supervisors, programme managers and WASH teams who need a clearer view of delivery and follow-up.

Discuss m&e and field data

What would a first engagement look like?

Start with a short brief about m&e and field data. Tell us your country, the task your team repeats, the output you need and your deadline. We will discuss the scope, deliverables and price before work begins.

  1. Describe the current process and the people using it.
  2. Agree the documents, workflow or system to deliver.
  3. Review the proposed scope and implementation approach.
Discuss m&e and field data

Define the decision before building the dashboard

Begin with the questions the team needs to answer: which locations need follow-up, which activities are behind schedule, or where reported results need verification. For each indicator, agree its definition, source, frequency and responsible person. A dashboard is useful only when its measures are understandable and its information is current.

Review data before publishing results

Field records may contain missing dates, repeated entries, inconsistent location names or totals that use different definitions. An agreed validation process helps reviewers identify these issues before figures reach management or a donor.

  • Check required fields and reporting periods.
  • Flag possible duplicates for review rather than deleting them automatically.
  • Keep site and indicator names consistent across submissions.
  • Separate missing information from a genuine zero result.
  • Record corrections and the person responsible for approving them.

Connect evidence to action

A monitoring workflow should show the next step as well as the current number. We can discuss assigning an issue, recording follow-up and producing an approved programme summary. Where your team uses spreadsheets or a field-data tool such as KoboToolbox, we can assess its exports and integration requirements during scoping. Integration availability depends on the agreed system and access.

Explore the WASH monitoring demonstration

The Impact Pulse WASH demonstration illustrates monitoring and follow-up for water and sanitation programmes. Use it to discuss the information a supervisor needs and the reporting questions your team faces. It is a demonstration, not a record of a live programme. A separate 14-day pilot discussion can establish the scope, responsibilities and practical requirements for your organisation.

EXPLORE THE WORK

A practical starting point

Explore the WASH monitoring demonstration ↗

Prefer to discuss your own workflow? Tell us what your team does today and what you want to improve.

Send a m&e and field data enquiry

Common questions

Can we start with Excel or existing field forms?

Yes. Begin with the records your team already maintains. We can review a blank form or anonymised sample and agree what needs to change before choosing a tool or integration.

Does a dashboard measure impact by itself?

No. It displays the information supplied to it. Measuring outcomes and impact requires suitable indicators, reliable evidence and an appropriate evaluation approach; a dashboard supports that work.

Related support

LET’S TALK

Bring us the problem your team wants to solve.

Share the task, the intended users and the output you need. We will discuss scope, delivery and pricing with you.

Request a project scope

support@myimpactai.org